Fill in the employee and company details to generate a professional appointment letter PDF — confirming joining terms, probation, and notice period.
Letter details
Fill in your details below to generate the appointment letter.
Date: 05 October 2026
Subject: Letter of Appointment
Dear [Employee Name],
Further to your acceptance of our offer, we are pleased to confirm your appointment as [Designation], on a Full-time basis, with effect from —.
Your annual Cost to Company (CTC) will be [CTC to be confirmed], subject to applicable statutory deductions. A detailed salary breakup will be shared separately.
You will be on probation for a period of 3 month(s) from your date of joining, during which your performance and conduct will be reviewed before confirmation.
Either party may terminate this employment by giving 30 days' written notice, or pay in lieu thereof, subject to the company's policies in force.
You will be governed by the company's policies, rules, and code of conduct as applicable and amended from time to time. Please sign and return a copy of this letter to acknowledge receipt and acceptance of these terms.
For Company Name,
Authorized Signatory
HR Manager
Acknowledgement
I acknowledge receipt of this letter and accept the above terms of appointment.
Employee signature: ______________________Date: ______________
This is a live preview — the downloaded PDF is formatted as a formal letterhead document with an acknowledgement section at the bottom.
What is an appointment letter?
An appointment letter is issued after a candidate accepts an offer and joins the company, formally confirming the employment relationship — designation, compensation, reporting structure, probation period, and notice period — as the definitive record of the terms of employment.
Appointment letter vs offer letter — what's the difference?
An offer letter is sent before joining, extending the job subject to conditions like background verification. An appointment letter is issued on or around the joining date, confirming the employee has officially joined and formalizing the complete terms of employment.
Is this legally binding?
This generates a standard-format appointment letter suitable for most employment confirmations. For anything with legal weight — detailed benefits, non-compete clauses, or statutory disclosures — have your HR or legal team review the final wording before issuing it.
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